Free Gemini AI integration and pricing updates

Big news for Google Workspace users. Google Workspace product continues to innovate, and we’re excited to share some fantastic updates that will enhance your productivity and collaboration experience.

The spotlight is on Gemini AI, Google’s powerful generative AI, which is integrated into Google Workspace and available to many users for free. Here’s what you need to know about these updates and how they impact your subscription. 

What is Gemini AI?

Gemini AI is Google’s state-of-the-art generative AI designed to make your work smarter, faster, and more efficient. With Gemini, you can:

• Automate repetitive tasks: From drafting emails to summarizing long documents, Gemini simplifies your workload.

• Enhance creativity: Generate fresh ideas, refine presentations, or even create engaging copy with ease.

• Boost collaboration: Gemini integrates seamlessly into Google Workspace apps like Docs, Sheets, Slides, and Meet, making teamwork more intuitive and productive.

• Leverage advanced insights: Get instant data analysis, actionable recommendations, and contextual suggestions tailored to your workflows.

Revolgy can help your organization implement and manage Gemini integration with our expert Google Workspace implementation and management services, making sure you maximize the benefits of this powerful AI tool.

Key update: Free Gemini integration (starting Feb 1, 2025)

Starting February 1, 2025, Gemini AI will be included at no additional cost in many Google Workspace subscriptions:

• Flexible Plan users: If you’re currently using the Gemini add-on, you’ll enjoy free access to its features from now on.

• Annual or Fixed-Term Plan users: Gemini will become a core part of your subscription, and there will be no extra fees during your commitment period.

This is a game-changer for businesses looking to integrate cutting-edge AI capabilities into their daily operations without stretching their budgets.

Pricing adjustments (effective March 17, 2025)

While Gemini integration brings immense value, Google is also adjusting pricing for some Workspace plans. Here’s a breakdown:

• 1–10 Seats on Any Plan: Your pricing remains unchanged.

• Flexible Plans:

  • Pricing adjustments apply starting March 17, 2025.

  • Any plan changes after this date (e.g., upgrades or downgrades) will result in a new subscription with updated pricing.

• Annual or Fixed-Term Plans:

  • Your pricing will stay the same until the end of your current term.

  • Updated pricing will apply at renewal or after any discount period ends.

Pricing adjustments for small businesses with up to 10 seats

From July 7 (July 14 if you’re a Revolgy customer), pricing for very small businesses with 1 to 10 seats will be updated.

• Flexible Plans:
  • A price adjustment will apply starting July 7, 2025 (July 14 for Revolgy customers).
  • Any changes (e.g., upgrades or downgrades) after July 7 (July 14 for Revolgy customers) will result in a new subscription with updated pricing.
  • To keep your current pricing, switch to an Annual Plan before July 7 (July 14 for Revolgy customers).
    👉 If you’re a Revolgy customer, you can upgrade your Google Workspace plan from Flex to Annual easily in the MyServices portal.
• Annual or Fixed-Term Plans:
  • Your pricing will stay the same until the end of your current commitment term.
  • At renewal, updated pricing will apply.
  • If your plan includes a discount, updated pricing will take effect once the discount period ends.

Why this matters to you

Gemini AI isn’t just another feature; it’s a transformative tool that can:

• Save countless hours by automating mundane tasks.

• Empower teams to work smarter, not harder.

• Provide a competitive edge in today’s fast-paced business environment.

With pricing adjustments on the horizon, this is also a great time to reassess your plan and make strategic decisions about your subscription.

Important dates to remember

• January 15, 2025: AI features begin rolling out to Business plans.

• January 31, 2025: Final billing for Gemini add-ons.

• February 1, 2025: Free Gemini AI access begins.

• March 17, 2025: Updated pricing applies to Flexible plans.

• July 14, 2025: Updated pricing applies to very small businesses with up to 10 seats. For Revolgy customers, the change will take effect on July 14.

How to prepare

1. Explore Gemini AI: If you’re not already using it, familiarize yourself with Gemini’s features and benefits.

2. Review your plan: Determine if switching to an Annual plan makes sense for your business.

3. Contact us for guidance: Have questions? Reach out to us via the Contact page or MyServices to discuss your options and optimize your subscription.

The future of work is here, and with Gemini AI, Google Workspace is taking productivity to the next level. Don’t miss out on this opportunity to empower your team with the best tools while staying ahead in the AI-driven landscape.

Contact us via MyServices if you have any questions about pricing or if you want to discuss commitments to fix your price.

FAQs

Q1: What is the significant update regarding Gemini AI and Google Workspace?

Gemini AI, Google’s generative AI, is now integrated at no additional cost into many Google Workspace subscriptions.

Q2: What is Gemini AI?

Gemini AI is Google’s advanced generative AI created to help make work smarter, quicker, and more efficient.

Q3: What can users do with Gemini AI within Google Workspace?

Users can automate repetitive tasks like drafting emails or summarizing documents, enhance creativity by generating ideas or refining presentations, boost collaboration as it integrates into apps like Docs, Sheets, Slides, and Meet, and leverage advanced insights through instant data analysis and tailored recommendations.

Q4: Which Google Workspace applications does Gemini AI integrate with?

Gemini integrates with Google Workspace apps, including Docs, Sheets, Slides, and Meet.

Q5: When did free access to Gemini AI begin for eligible Google Workspace subscriptions?

Free Gemini AI access began on February 1, 2025.

Q6: What happened to users who were previously paying for the Gemini add-on?

Users on flexible plans who had the Gemini add-on received free access starting February 1, 2025. The final billing for Gemini add-ons occurred on January 31, 2025.  

Q7: How did the Gemini integration affect users on Annual or Fixed-Term plans?

For users on Annual or Fixed-Term plans, Gemini became a core part of their subscription without extra fees during their existing commitment period.

Q8: Were there any changes to Google Workspace pricing associated with the Gemini integration?

Yes, Google adjusted the pricing for some Workspace plans, with changes taking effect on March 17, 2025.

Q9: Which group of users saw no changes to their pricing?

Users with 1–10 Seats on any plan experienced no change in their pricing.

Q10: How did the pricing adjustments affect users on Flexible plans?

Pricing adjustments for Flexible plans began on March 17, 2025. Any plan changes made after this date result in a new subscription reflecting the updated pricing.

Q11: How did the pricing adjustments affect users on Annual or Fixed-Term plans?

Pricing for these users remained unchanged until the end of their current term. Updated pricing applies upon renewal or after any applicable discount period concludes.

Q12: What action could users have taken before March 17, 2025, regarding pricing?

Users could have switched to an Annual plan before March 17, 2025, to potentially lock in their previous pricing or get a better rate.

Q13: Why is the integration of Gemini AI highlighted as important?

Gemini AI is presented as a transformative tool that can save significant time through task automation, enable teams to work more intelligently, and offer a competitive advantage.

Q14: What were the important dates related to the Gemini AI rollout and pricing changes?

Key dates included: January 15, 2025 (AI features start rolling out), January 31, 2025 (final billing for Gemini add-ons), February 1, 2025 (free Gemini AI access begins), and March 17, 2025 (updated pricing applies to Flexible plans).

Q15: What steps were suggested for users to prepare for these changes?

Users were advised to explore Gemini AI’s features, review their current plan, consider switching to an Annual plan before the March 17 deadline, and contact Revolgy for guidance on optimizing their subscription.