A security audit is one of the most useful ways to keep your Google Workspace safe. This guide walks you through key steps to improve your setup and reduce risk. It’s not about fixing everything all at once, but knowing where you stand and what to adjust.
Doing a regular check of your Google Workspace setup helps spot weak spots and see if your current security measures are working well. These audits show you what’s working, what’s not, and what needs attention. They also help you keep up with new threats as they come up.
When done right, an audit lets you fine-tune your settings and cover gaps before they become serious problems. You get a clear view of your system, and you can build on the tools Google already provides.
This guide gives you useful, hands-on ways to improve your Google Workspace security.
Regular audits are important if you want to keep your company’s data safe. They help you find weak spots, test your current setup, and stay ahead of problems before they grow. They also show your team and clients that you care about security.
When you catch issues early, you avoid big risks later — like data leaks or breaking compliance rules. Staying on top of your security helps build trust with users and keeps things running smoothly.
If you skip audits, your organization could face serious issues. Without regular checks, it’s easy to miss things like overly broad sharing, weak passwords, or outdated settings. That makes you more likely to suffer from data breaches or attacks.
Audits also make sure you’re following current laws and best practices, like HIPAA, ISO 27001, or SOC 2. Keeping up with these helps protect your users and your reputation.
Audits help find risks that are easy to miss. These might include weak password policies, too much file sharing, or apps that shouldn’t have access to your data.
Once you spot these issues, you can act fast. You might need to update password rules, change sharing settings, or review which apps can see your data. All of this helps you avoid problems and build a stronger setup.
The key is to catch problems before they cause harm — and audits make that possible.
Following data protection laws isn’t just smart — it’s required in many industries. Regular audits help make sure you’re meeting standards like HIPAA or ISO 27001. These rules are there to guide how you handle sensitive data.
When you’re compliant, you reduce legal risks and show that you take data protection seriously. This builds trust with clients, partners, and your team.
Audits also help keep your internal policies up to date. As laws and threats change, your rules need to change too. A good audit helps you stay aligned with those changes
A full security audit should cover several key settings and configurations across your Google Workspace environment. This process helps catch issues early and strengthens your overall security posture. Below are the main areas to review and why they matter.
User accounts are the front door to your Workspace — so they need to be strong.
Start with passwords. Make sure users create strong ones using a mix of letters, numbers, and symbols. It’s best if these passwords are changed regularly or managed with tools like password managers.
Adding Multi-Factor Authentication (MFA) gives you a second line of defense. Even if someone steals a password, MFA makes it much harder for them to log in. Enforcing MFA across all accounts is one of the easiest and most effective upgrades you can make.
Finally, monitor login activity using the security dashboard. Look for logins at odd hours or from unfamiliar places. You can set up alerts to flag these events so you can act quickly if anything suspicious happens.
Your domain-level settings affect everything in your Google Workspace.
Start by controlling external sharing. This includes sharing files, folders, or calendars with people outside your company. Too much openness here can lead to data leaks or misuse. Review these settings often, and tighten them where needed.
Also, review your admin roles. Make sure only the right people have access to high-level settings. Avoid giving full admin rights to too many users — use custom roles if possible.
Manage third-party app access at the domain level. Remove outdated apps and block those that aren’t verified. You should also limit what data these apps can access and enforce minimum security standards.
Set up security alerts to get notified about risky events — like a user turning off 2FA, multiple failed logins, or large data downloads. These alerts help you respond before a small issue turns into a big one.
Sharing files is easy in Google Workspace — but it can also be risky if not managed carefully.
Check your sharing settings across Drive, Docs, Sheets, and Slides. Make sure people aren’t giving full access to sensitive files without approval. You can also limit sharing by domain or user group.
Set up Data Loss Prevention (DLP) rules to block or flag files with sensitive content — like credit card numbers or personal health info. DLP can scan outgoing messages and files and block them if they break policy.
Privacy isn’t just about tools — it’s also about people. Run short training sessions to show users how to share safely. Teach them how to recognize sensitive content, avoid oversharing, and use the right permissions.
Keeping your Google Workspace secure isn’t just the job of IT — every user plays a part. When everyone follows best practices, it helps build a stronger and safer environment. Even small, everyday actions can make a big difference in protecting your organization’s data.
There are a few key habits that every user should adopt:
Reminders, quick tips, and in-product prompts can help users remember and apply these practices daily.
Security also means knowing how to manage sensitive data correctly:
Policies only work if people understand them. Keep them simple, well-documented, and easy to find. Hold quick refresher sessions or share updates to keep users in the loop.
Protecting your Google Workspace can be challenging — especially as threats evolve. Revolgy offers expert services designed to improve security without slowing your business down. Our goal is to make your workspace safer using practical, proven methods.
We start by understanding your current security setup. With that knowledge, we build on your existing tools to close gaps and strengthen weak points. Our support fits neatly into your system without disrupting operations.
Revolgy also helps you update your settings and policies. Our team knows Google Workspace inside out, and as a certified Google partner, we can guide you through every important security feature.
Ongoing support is part of the package. Revolgy offers monitoring and rapid help if something goes wrong.
Revolgy delivers a full set of services to help keep your Google Workspace environment secure. This starts with a comprehensive security audit that reviews every part of your setup, from user accounts to file-sharing settings.
Our audit process is structured and clear. We identify issues, highlight weak spots, and give you easy-to-follow steps to improve security.
These services are aligned with modern best practices and work alongside Google’s built-in tools. You get actionable advice and clear next steps to raise your overall security level. Each change is designed to produce real results — improved protection, better compliance, and fewer vulnerabilities.
We start by thoroughly reviewing your Google Workspace setup. We examine each setting, policy, and permission to see how well your current controls match up with industry standards.
We identify risks before they become problems. By catching gaps early, Revolgy helps you take action in time — reducing the chances of data leaks or system misuse.
Our team then provides clear, actionable recommendations to improve your security posture. Every suggestion is customized to your organization’s needs, so you’re not overwhelmed with irrelevant tasks.
The review is deep & thorough — covering things like user roles, file sharing, app permissions, and alert settings. This full-system approach helps create a stronger, safer environment.
Once risks are identified, Revolgy can help you put new security measures in place.
To make sure everyone understands the changes, Revolgy offers team training sessions. These sessions are hands-on, simple, and focused on helping users apply best practices every day.
Read how we helped THISS improve their security posture through specialized security training.
Security doesn’t end after setup — it needs ongoing attention. Revolgy provides 24/7 monitoring to detect and respond to threats in real time.
You’ll also receive regular security reports that show risks, actions taken, and new opportunities for improvement. These updates support long-term compliance and give you visibility into your system’s health.
Choosing Revolgy gives your organization access to specialized expertise in Google Workspace security. Our team works closely with you to create systems that are both secure and efficient.
We don’t just apply generic solutions. Instead, we listen, assess your situation, and deliver tailored actions that suit your business. This approach helps you improve security without slowing down your workflows.
Our ongoing support ensures that your security program evolves alongside new threats. Having a partner like Revolgy lets your team focus on their work, knowing that protection is in place.
Revolgy brings deep knowledge of Google Workspace systems. We understand how the platform works and how to defend it from today’s most common and complex threats.
We stay on top of new risks and adapt quickly. This means your system benefits from the latest strategies in security — without you needing to stay constantly updated yourself. Having seen many business types and threat situations, we can offer advice that’s both experienced and highly relevant to your case.
At Revolgy, we know that no two businesses are the same. We design custom security plans that reflect your size, structure, and specific challenges.
Our advice is grounded in what works — not just what looks good on paper. We focus on settings and tools that make a real difference without creating unnecessary overhead.
Security is always changing, so a reactive approach isn’t enough. Revolgy provides proactive monitoring to catch issues before they grow.
If something triggers an alert, our team responds fast. You don’t have to wait for a full investigation — you get immediate action that keeps damage to a minimum.
You’ll also stay in the loop with ongoing communication. Revolgy sends updates on system changes, alerts, and threat responses so you’re never left guessing.
Our hands-on support means you have a trusted partner ready to help — whether it’s a routine update or a high-risk situation.
A regular security audit is one of the smartest things you can do for your Google Workspace. It helps you find risks, fix problems, and stay one step ahead of threats.
Sticking to best practices and keeping an eye on your system helps build a safer, more trusted work environment.
With help from Revolgy, you can go beyond checklists and build real security into everything you do. We’re here to make sure your setup stays safe, so contact us today for a free consultation.